Marketing & Business Development Executive Assistant

  • Paris


  • Permanent

  • Full-time

THE PERNOD RICARD EMEA & LATAM MARKETING & BUS DEV TEAMS ARE RECRUITING A PASSIONATE AND HIGHLY SKILLED EXECUTIVE ASSISTANT

Description

Do you want to work in a fun and challenging environment? Are you comfortable working with people from different nationalities in different locations?

Do you have that #Gamechanger spirit that will make you go the extra mile to impact the business? Well, you’re in luck! The Pernod Ricard EMEA&LATAM Marketing and Business Development Teams in Paris are recruiting an Executive Assistant to support them in their day-to-day work.

The Role:

Based in Paris and reporting to the EMEA & LATAM Marketing and Business Development Directors you will be working closely with both of them and their teams daily, as well as the key markets across the Region. You will need to be comfortable at handling lots of different requirements at a fast pace and quickly dealing with multiple requests. You will need to closely collaborate with teams in a cross-functional and highly international set-up.

Ideal Candidate:

So- are you our ideal candidate? We’re looking for someone with a very specific blend of talents.

You will certainly need some previous experience working in this type of role. You need to have excellent communication skills, coupled with very strong planning and organizing capabilities. You need to be awesome at collaborating and managing various internal stakeholders in different locations. You will need to be proactive and used to working autonomously.

Most importantly you need the right positive mindset, attitude, and passion to be successful and impactful in the role.

Do you want to join a fun, dynamic, passionate, dedicated, and fast working team where nothing is impossible? If so, then we just might be the perfect fit!

Your Key Responsibilities & Activities:

Administrative management:

  • Coordinate agenda and organize meetings / events; organize events and trips; coordinate expense reports.
  • Follow-up Budget and invoices; manage quotes and orders.

Communication & Animation of functional communities:

  • Prepare / update documents and presentations.
  • Feed the functional section of our intranet My Portal Region with functional news (in coordination with Regional Com).
  • Manage and animate the team’s and functional groups on Microsoft Teams: organize and coordinate meetings and videoconferences (agenda, minutes, collect data, align and coordinate with participants; logistics support & attend/support on functional meetings)
  • Animate the department’s life; act as the referent user for all new tools and technologies; internal trainer, tips & tricks, etc
  • Facilitate the integration of newcomers in the department or in the Regional functional community.

Transversal collaboration:

  • Be an active link with the other departments / entities / affiliates (The Island community, POWER, E&L HQ, Region).
  • Share best practices, align, or propose common tools, facilitate engagement and cohesion.
  • Collaborate and communicate on transversal projects.

Key Capabilities:

  • Adept in Technology: Having the latest technological skills necessary to perform data entry, manage team calendars, and create company reports are highly important. It’s important to be familiar with Microsoft Office software like Excel, Word, PowerPoint, Outlook, Microsoft Teams and other collaborative tools. This means you need to have a thorough understanding of computer software, browsers, and operating systems in order to perform the job.
  • Verbal & Written Communication: This is one of the most important skills. There will be situations where you will be the face and voice of other employees and even the company. This includes handling incoming correspondence from suppliers, markets or partners in a timely and professional manner. In addition, it’s very important to have a friendly and positive attitude.
  • Organization Skills: Not only are strong organization skills needed to keep organized, they are also needed so you can keep the whole office organized as well. This includes organizing team schedules, events, and files with a system that makes sense for everyone.
  • Time Management: To make sure your time is properly allocated and planned, it’s crucial that you have good time management. Otherwise, you will potentially stretch yourself too thin. To be the best resource for your team, you need to accurately plan your tasks and the time they will take.
  • Planning: Similar to time management, you need to be able to plan strategically. This means prioritizing your tasks in order of importance or planning out processes for the entire office to follow. Planning skills also come into play when arranging employee and executive calendars when unexpected cancellations or changes arise.
  • Resourcefulness: The role and its environment is such that you will regularly need to be able to adapt. Things can change at a rapid pace and you need to be able to adapt quickly to get the job done and assist your teammates. To do this, you need to be resourceful in getting tasks done through multi-tasking, creative thinking skills, and interacting with multiple stakeholders. You will need to be resourceful in exploring several avenues to reach a solution to a specific challenge / obstacle.
  • Detail-Oriented: You will need to be detail-oriented to catch potential typos and grammatical errors. Furthermore, having an eye for detail helps with data entry tasks and reporting to ensure that your work is accurate.
  • Anticipates Needs: The difference between a good assistant and a great assistant is the ability to anticipate needs and complete important tasks without needing to be asked. We will expect you to take the initiative to support the business instead of waiting around for approval or direction.
  • Languages: English spoken and written with great proficiency. Other languages such as French or Spanish are highly desirable.

Qualifications/profile:

  • University/Bachelor’s degree
  • At least 4/5 years’ experience in a similar position
  • Natural collaboration and relationship building, team player
  • Excellent written and verbal communication
  • Structured and organized, with strong time and prioritization capabilities
  • Proactive and autonomous, reliable, and resourceful
  • Digital savvy: super user of Microsoft Office pack and other collaborative tools, natural interest in new technologies, social media user
  • Strong Project Management skills and multi-tasking skills
  • International experience highly desirable
  • English spoken and written with great proficiency

Job Posting End Date:

Target Hire Date: 2021-09-01-07:00

Target End Date:

Pernod Ricard

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