Administrative Coordinator

CHANGE YOUR FUTURE, AND THE FUTURE FOR CHILDREN IN HONG KONG. JOIN OUR TEAM.

Our staff are creative, collaborative, and willing to do whatever it takes to get the job done. They embody our core values and believe in our vision and mission. If you enjoy a work environment that is challenging, rewarding and making an impact, we invite you to consider a career with Mothers Choice.

Position Description

Responsible for welcoming all guests and visitors positively and warmly. Execute all administrative tasks to the highest quality standards. You will be main point of contact for Child Care Home employees, providing administrative support and responsible for conveying organizations internal and external messages.

Key Responsibilities

Welcomes visitors by greeting them, in person, handle incoming calls and general enquires and direct request to appropriate team members

Maintains security by monitoring visitation list and proper procedures.

Maintains safe and clean reception area by complying with procedures, rules, and regulations

Able to support with emergencies and in a timely and effective manner

Manage conference room/interview room reservations, arrangements and set up

Undertake general administrative duties including

Filing, copying and faxing;

Collation and distribution of minutes, reports and other documents, handling incoming and outgoing mails;

Ordering of equipment, materials and office supplies;

Undertake and assist in the recording and processing of invoices, receipts and prepare monthly report, and post childrens expenses records;

Administer the petty cash system and ensure appropriate and accurate record

Ensure staff training record and evaluation forms are combined for inspection

Update sick leave records of Operations team

Any other duties as required and assigned by supervisor

Requirements

Diploma or above

Minimum 1 year receptionist duties/office administration working experience

A self-starter, multitasking and able to prioritize tasks

Pleasant personality, willing to learn, and enjoys working in a team setting and multi-cultural environment

Good communication and organization skills

Proficient in both written and verbal English and Chinese

Hands on Microsoft Applications and Chinese word processing

To Apply

Interested candidates should send a cover letter and full resume quoting the job reference number (Ref: CT/041019/CCHAC) and expected salary to Assistant Director, Human Resources, Mothers Choice Limited, 10 Borrett Road, Mid-Levels, Hong Kong; by clicking Apply Now; fax 2525 7445

Personal data collected will be used for recruitment purposes only. Applicants who do not hear from us within two months may consider their application unsuccessful. Mothers Choice is committed to diversity and inclusion and is an equal opportunity employer.

About Mothers Choice

Mothers Choice is a local charity serving the many children without families and pregnant teenagers in Hong Kong. We join hands with our community to give hope and change the life stories of vulnerable girls and babies. Our vision is to see every child in a loving family. ManpowerGroup (NYSE: MAN) is the worlds workforce expert, creating innovative workforce solutions for nearly 70 years. As workforce experts, we connect more than 600,000 people t…Komsearch Talent Limited, a wholly owned subsidiary of the Komstadt Corporation specializing in providing IT Talent, Executive Search, Professional Recruitment and Contract Outsour…CHANGE YOUR FUTURE, AND THE FUTURE FOR CHILDREN IN HONG KONG. JOIN OUR TEAM. Our staff are creative, collaborative, and willing to do whatever it takes to get the job done. They …
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