Part Time Administrative Assistant (1 year contract, 3 half days per week, $60 per hour)

ManpowerGroup Hong Kong

ManpowerGroup Hong Kong (Registered as Manpower Services (Hong Kong) Limited) provides employers a range of services and solutions for the entire employment and business cycle including permanent, temporary and contract recruitment; employee assessment and selection; training; outsourcing and consulting. We help both companies and individuals achieve more than they imagined.

ManpowerGroup Greater China

ManpowerGroup Greater China Limited (Stock code: 2180 HK) started its business in Hong Kong and Taiwan in 1997. Since that time, it has accelerated its market expansion and now provides services to its clients in over 130 cities in the Greater China markets and operates in more than 20 offices. ManpowerGroup Inc. (NYSE: MAN), our largest shareholder, is a world leader in workforce solutions and services with a long operating history of more than 70 years.We commit to unleashing the power of the human potential for progress. We are well recognized by clients and associations through our contemporary offerings of flexible staffing, head-hunting, recruitment process outsourcing, talent management and training, and other integrated service solutions. As a testament to our commitment, we have received such honorable recognition as “Asia-Pacific Human Resources Service Leading Enterprise”.

Our client, a global management consulting firm is looking for a Part Time Administrative Assistant to join their team.

Job Duties:

Perform general office administrative work;

Provide support in other functions (Finance, HR, Legal and IT) for HK employees

Office Service

o Office furniture/equipment service call

o Business cards, stationery, greenery and pantry food ordering

o Inventory management and recycle

o Documentation storage

o Contact person for office emergency via landlord

o Organize carpet cleaning pest control

o Admin systematic filing/records

o Insurance confirmation CR request (fill out the check request form for signature)

o Organize staff functions meeting etc.

o Petty cash management

o Office renovation management

o Office Move logistic planning

Senior Support

o Time Sheet and Expense

o Schedule Arrangement

o Travel – Flight/hotel booking, changes, day to day problem solving

o Con-call and video con-call setup for seniors

o Other ad-hoc for seniors project

Travel Manage

o Local hotel selection and negotiation contracts for special event

o BCD local contact

o Car rental service

Reception

o Answer switchboard phone calls

o Incoming call transfer

o Taking note for cold calls

o Visitor reception

o Mail distribution

o Receptionist

Special Event

o Annual dinner/offsite/outing planning, organization, logistic support

o Support GC/ regional/ global initiatives/ projects

Finance

o Contact/go to Tax Bureau Bank

o AmEx Card Application/follow-up/cancellation

o Document Storage

o Other Finance related support

IT

o IT support backup

o Temporary laptop allocation

o Service call for photocopier/printer/fax machine problems

o IT equipment delivery arranging distribution

o Contact with the Telecommunication service providers

o Coordinate with IT and vendors to fix up computers network

Legal

o Legal documents renewal

o Company chops

HR

o On board procedure facilitation for new comer and transferred-in (w/ all function teams)

o Invitation letter, visa, work permit application, personal certificate and coordination with visa agency (Contact/ go to related department)

o Coordination with HR for social benefits queries

o Medical insurance claim processing

o MPF

Job Requirements:

Diploma or above

At least 1 2 years of data input/ administrative work experience will be preferred

Good communication skills in Cantonese, English and Mandarin

Familiar with data entry (English and Chinese), MS Excel and MS Word

Smart and detail minded with good input skill

Able to commit 1 year contract and 2 3 half days per week

Working in Admiralty; 1 year contract; 2 3 half days per week

Salary: HK$60 per hour

Any interested party, please send your resume with expected salary in MS Word format to [email redacted, apply via company website]

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